Four Score and Eleven Weeks to Go!

Welcome to week four where we are still discussing bylaws (😨), but we have also moved into another topic, voting and debate (😁). This is exciting news, because this means that we are one step closer to my all-time favorite topic, motions (😂)!!!!  Here's what happened this week!

Bylaws:

Amending Bylaws; A Surprisingly Simple Saga
1. Notice is Given
           ⤔ At any regular business meeting before the chairman declares the meeting adjourned
           ⤔ Typically under "New Business"
           ⤔ Bylaws committee can give notice under "Reports of Committees"
2. The Motion to Amend the Bylaws is Handled
           ⤔ This is an Incidental Main Motion
           ⤔ If presented under "New Business," requires a second, is debatable, and requires a 2/3 vote
           ⤔ If presented under "Reports of Committees," is debatable and requires a 2/3 vote
3. The Motion Goes Into Effect.....
           ⤔ Immediately
           ⤔ Unless specified in the motion to amend the bylaws
           ⤔ Or if the assembly specifies another time, votes upon it, and passes it with a majority vote

Revising the Bylaws: A Complicated Saga
          ⟿ This involves re-writing bylaws in their entirety
          ⟿ A committee is appointed to write these new bylaws
          ⟿ The revision is discussed, seriatim (Describe what this means in the comments for a prize!)
            ⟿ Each part is opened for debate and amendment
          ⟿ The entire document is then put forth to a vote
          ⟿ Adoption requires a 2/3 affirmative vote

Bylaws: The End

Debate:

Debate Decorum: 

         ⭃ Remarks must be germane to the question at hand

         ⭃ Remarks may not attack the motives of another member

         ⭃ All remarks must go through the chair - cannot call other members out 

         ⭃ Must avoid the use of member's names

         ⭃ Refrain from speaking adversely on a prior matter

         ⭃ Refrain from speaking against one's own motion

         ⭃ Refrain from disturbing the assembly

         ⭃ If the chair interrupts, be seated

Chair's Debate:

         ⭃ Should remain impartial

         ⭃ During debate, must relinquish position

         ⭃ Cannot return to chair until question has been disposed of

               *None of the above pertain to the motion to appeal*

Voting:

Types of Votes:

         ⤳ Majority 

         ⤳ Two-Thirds 

         ⤳ Plurality

         ⤳ Unanimity 

         ⤳ Absentee Voting ⤳ Prohibited unless Bylaws allow

Methods of Voting: 

         ⤿ Voice Vote - (Viva Voce Vote)

         ⤿ Show of Hands

         ⤿ Ballot - Requires Tellers

         ⤿ Rising

Voting Rights: 

        ⤨ Right of the chair to vote 

        ⤨ Right for a member to abstain

        ⤨ No right to explain the vote

        ⤨ Right for a member to change their vote

That's all folks! Thank you for sticking with us this far! This blog has a lot of dense material, so if there are questions or words you would like to see defined, drop them below ⬇! Stay tuned for motions next week! 

Let's See Week Three!

Here's a peek at week three! This week, we really, really learned about bylaws!

Articles Generally Included in the Bylaws 

(NO MOME C PA):

*The Basics

I. Name
     1. Full, exact, properly punctuated name of the organization
II. Object
     1. Purpose of the organization, in one sentence if possible, with subparagraphs if needed
     2. Sets limitations on what can be discussed at business meetings
III. Members
     1. Classes of membership
     2. Qualifications for membership eligibility
     3. Fees, dues, and punishments regarding such
     4. Special requirements for good standing
     5. Honorary membership
IV. Officers
     1. Required officers
     2. Qualifications
     3. Election/appointment method
     4. Duties
     5. Nomination process
     6. Term
     7. Filling vacancies
V. Meeting
     1. Regular meeting schedule
     2. Designated annual meeting
     3. How to call special meetings
     4. Quorum
VI. Executive Board
     1. Composition
     2. Powers
     3. Rules regarding meeting conduct, schedule, quorum, call
VII. Committees
     1. Establishing standing committees
     2. Name, composition, selection of each standing committee
     3. How to establish additional standing committees
     4. Authorization of and how to appointment special committees
     5. Ex-oficio membership
VIII. Parliamentary Authority
     1. "The rules contained in the current edition of...(Robert's Rules of Order Newly Revised)...shall             govern the Society in all cases to which they are applicable and in which they are not                           inconsistent with these bylaws and any special rules of order that the Society may adopt."
XI. Amendments
     1. Requirements and procedure
     2. Specification as to when amendments can be made

What are the four actions a member can take if a quorum does not exist?

The Orders and Unfinished Business:

Special Orders:

          ~ Items required by bylaws to be carried out at a specific meeting
          ~ Items postponed from the previous meeting by a 2/3 vote
          ~ May be considered at a specific time and may interrupt business

General Orders: 

          ~ Items postponed from the last meeting

Unfinished Business: 

          ~ Items pending when the last meeting adjourned
          ~ Items on the agenda from the last meeting but not completed 

Changes to the Bylaws:

Cannot be suspended except for clauses in the rules of order or as specified within the bylaws
Can be changed only through prescribed procedure (which typically involves previous notice and a 2/3 vote)

Qualities of the Bylaws:

Should:

1.  Be short and sweet
2.     Meet the needs of the society 
3.           Be clear and precise 
4.           Not  be  restrictive - "silence is still saying something" 
5.      Be separated into articles, sections, and paragraphs
6.  Utilize Roman Numerals, Arabic Numbers, and Alphabetic Letters (Upper and Lowercase)

Thank you for sticking with us this long! Next week will be discussing debating and voting (some of my personal favorite parts)!